Door Access Security Procedure

Policy Purpose

This procedure outlines the requirements for requesting and approving door access for employees.

Policy Statement

• Access to campus facilities is granted to employees on an as-needed basis.
• ID Cards/Badges cannot be duplicated or loaned to anyone.
• Employees are responsible and fully accountable for their employee ID Card/badge.
• Employees must report any lost, found, or stolen ID Card/badge immediately to their supervisor, the Service Desk, and to University Police.
• Any employee found in violation of this procedure will be subject to disciplinary action.

Applicability

This procedure applies to all University employees.

Definitions

None Applicable

Policy Procedure

• Employees must request door access through their immediate supervisor.
• The request needs to include a previous or current employee to copy security from.
• If there is not a current or previous employee to copy, the request must include:
• Doors to be accessed
• Times employee needs to access
• Approval must be received from the approver or designated proxy and documented based on the following criteria prior to access being granted:

Area of Access	Approver
All campus doors for UPD Officers	Chief of University Police Dept
All campus doors for Facilities Staff	Director of Facilities & Environmental Safety
Server Room Access	Director of Information Technology Services
Bakery District	Vice Chancellor of Economic and Workforce Development
Baldor eSports Lab Access	eSports Staff / Faculty Sponsors
Baldor 201 IT Lab	IT Dept Head / Associate Dean CAS
Breedlove Access (Music Dept)	Music Dept Head
Echols Little Lions Child Dev Center	Director of LLCDC
Library Access	Director of Library Services
Lions Den Dining	Manager of Dining Services
Lions Den and Sebastian Commons Residence Halls	Director of Housing / Residential Life
Math Science Lab	Science Dept Head / Assoc Dean CAS
RAWC	Director of Campus Recreation Wellness
Windgate Access	Dean of CAS

 

• Review Access
• The Manager of IT Infrastructure and the Director of Information Technology Services will review Server Room access every six months.
• Employee access for all other areas will be reviewed during Fall and Spring term setup by the managers of each area.

Enforcement

Requests for Security Access must come from TeamDynamix requests. IT is responsible for making sure the requests follow this procedure.

Policy Management

This procedure is managed by the IT department. The IT Director and appointed IT personnel are the primary administrators of this procedure. The responsible executive is the VCFA.

Exclusions

None Applicable

Effective and Approved Date

This internal procedure was approved by Terry Meadows – Director of IT/CIO on 10/29/2018

Last Updated

10/4/2025 by Pam Fout – Convert to new procedure template.
10/6/2025 by Terry Meadows – Made document reading accessible